Kansas City Business Aviation Association

Organizational Bylaws

ARTICLE I.

NAME AND OFFICE

SECTION 1. The name of the Association is the Kansas City Business Aviation Association


SECTION 2. The location of the office of the Association shall be designated by a majority of the membership.


ARTICLE II.

PURPOSE AND AIMS

SECTION 1. The Kansas City Business Aviation Association is an organization formed to enhance communication among those involved in business aviation within Kansas City and surrounding areas; to provide members the opportunity to meet and share their experiences, knowledge and friendship; to educate and enhance professionalism, safety and efficiency through programs and guest speakers that provide information and stimulate discussion on current topics of interest and importance; to facilitate communication between those involved locally in business aviation and the NBAA; to provide a unified voice representing the vote of the majority on subjects of importance that may come before the membership.


ARTICLE III.

MEMBERS

SECTION 1. Membership: The membership of the association shall consist of REGULAR, ASSOCIATE, RETIRED, CORPORATE, and HONORARY members. Membership shall be held on an individual basis and shall be nontransferable. Each Regular, Associate or Retired member shall have the right to one (1) vote at all meetings of the Association.

SECTION 2. REGULAR MEMBER: Anyone who derives 50% or greater of his/her income from business aviation. They may be employed by a company owning, selling, leasing, operating, chartering or maintaining aircraft used in the conduct of business or it is a company which sells equipment or services associated with aircraft used in the conduct of business.


SECTION 3. ASSOCIATE MEMBER: An Associate Member shall be any person who derives less than 50% of his/her income from business aviation, but who represents companies or interests which are associated with the aviation industry. An Associate Member may be a member of the Board or any committee, but cannot hold the position of an Officer on the Board of Directors.


SECTION 4. RETIRED MEMBER: A person who was a Regular or Associate Member in good standing and retired from employment in the field of business aviation may continue participation as a Retired Member so long as he/she maintains good standing in the Association.


SECTION 5. CORPORATE MEMBER: Any business organization that sponsors the KCBAA through a set membership fee or other financial contributions deemed sufficient by the Board of Directors. A representative of a CORPORATE member may be heard at any meeting of the Association on any matter pertaining to aviation and within the scope of the Association’s concerns, but shall not vote or be deemed part of a quorum at any meeting of the Association.


SECTION 6. HONORARY MEMBER: A person may be elected an Honorary Member of the Association by a majority affirmative vote of the Board, if in their opinion, that person has made a noteworthy contribution in the field of aviation, or in particular, to business aviation or to the work of the Association. An Honorary Member shall be exempt from the payment of dues and shall not be able to vote.


SECTION 7. GUEST: A person who is not a member may attend a meeting or function of the ASSOCIATION as an invited guest, if accompanied by a member.


SECTION 8. APPLICATION FOR MEMBERSHIP: Application for membership shall be submitted in writing on a form approved by the board of directors and shall set forth the qualifications of the applicant for membership. The application, when accepted, shall be an agreement on the part of the applicant to be bound by the bylaws.


SECTION 9. MEMBERSHIP DUES: The Board of Directors shall recommend for membership approval the amount of dues for the fiscal year, which will run from April 1st to March 31st. New Members will be expected to pay the full amount of yearly dues. On applications received during the month of December or later, dues will be credited to the next year. RETIRED MEMBERS will be expected to pay at a level half of what regular members pay. HONORARY members are exempt from the payment of dues. Membership shall expire with non-payment of dues after March 31.


SECTION 10. Assessments: No regular or special assessments shall be levied except by a majority affirmative vote of the Members.


SECTION 11. Resignation: A member may resign at any time upon first discharging any indebtedness due the Association but shall not be entitled to a refund of any portion of unused membership due.


SECTION 12. Termination: A member may be terminated by the board of directors for conduct prejudicial to the welfare of the Corporation or its members, and may be terminated for failure to pay dues within ninety (90) days after the renewal date, after notice of, and opportunity for hearing.


SECTION 13. Membership Lists: Without consent of the Board, a membership list, or any part thereof, may not be obtained or used by any person for any purpose unrelated to a Member’s interest as a Member.


ARTICLE IV.

OFFICERS, ELECTIONS AND DUTIES

SECTION 1. Principal Officers: The Principal Officers of the ASSOCIATION shall be the President, Vice President and Secretary-Treasurer. The principal Officers shall be REGULAR Members of the ASSOCIATION.

THE PRESIDENT: The President shall be the chief officer of the Association and shall normally preside at all Membership meetings and at all board meetings.

THE VICE PRESIDENT: In the absence of the President, the Vice President shall perform any and all of the duties of the President and shall have such other powers and perform such other duties as the membership shall direct. Further, it shall be the duty of the Vice President to monitor all business throughout the year to ensure that it is conducted in accordance with KCBAA By-laws

THE SECRETARY-TREASURER: The Secretary-Treasurer shall record all votes and minutes of all meeting proceedings: shall attend to the giving and serving of notices of all meetings and shall keep such books and records as deemed necessary by the membership. The Secretary-Treasurer shall be responsible for and have supervisory custody of all the funds and securities of the Association and shall make such payments as may be necessary or proper on behalf of the Association and shall endorse or sign all checks, notes, receipts, and vouchers for deposit in the name of the Association at a bank known to the Principal Officers and convenient to the business of the Association. Further a complete and accurate accounting of the Association’s business transactions will be kept in the books of the Association and these will be open to the membership for their inspection. The Secretary-Treasurer will provide a financial report of the Association to all members.


SECTION 2. BOARD OF DIRECTORS: A Board of Directors comprised of seven (7) members shall oversee the operation of the ASSOCIATION, define objectives and establish policy. The Board members will be:
  • The Principal Officers of the ASSOCIATION
  • The immediate past President
  • Three (3) elected member directors

The KCBAA President shall preside as chairman of the board.


REGULAR, RETIRED and ASSOCIATE Members entitled to vote may elect three (3) Member Directors. Terms of the elected Directors shall be for three (3) years. Elections shall be such that only one (1) elected Director position is eligible to be voted on each year. Each Director shall hold office for the term for which he or she is elected or until their successor shall have been elected and qualified.REGULAR, RETIRED and ASSOCIATE Members in good standing are eligible for nomination for election to the Board.
The Principal Officers shall be REGULAR and RETIRED Members.


SECTION 3. Election of Principal Officers and Board Members: In the first year Officers and Board Members shall be elected from the Steering Committee. In the second and subsequent years the incumbent Vice President shall be advanced to the next higher office. The Secretary-Treasurer will be a two- (2) year term and shall overlap for one month with a newly elected Secretary-Treasurer. A new Vice President and one Board Member shall be elected annually by a majority vote of the Regular, Retired and Associate Members. The terms of the President, Vice President, and Secretary-Treasurer shall run from April 1st of the year elected, until March 31st of the next year.


SECTION 4. Absence of Officers at Membership Meetings: Principal Officers shall assume the duties of those officers not in attendance. Should no Principal Officer be present, a Board Member shall preside. A member may be appointed to record the meeting’s proceedings.


SECTION 5. Removal & Resignation: A director may resign at any time. Such resignation shall be made in writing and shall take effect at the time specified therein, or if no time is specified, at the time of its receipt by the president or secretary. The acceptance of a resignation shall not be necessary to make if effective. One or more directors may be removed, with or without cause. No director may be removed, except as follows: (a) a two-thirds (2/3) affirmative vote of all ballots cast by a quorum, either in person or proxy: and (b) the membership eligible to vote must be given prior written notice of a meeting called for the purpose of removing one or more Directors. Such notice shall state that a purpose of the meeting is to vote on the removal of one or more directors named in the notice. Only the named director or directors may be removed at such meeting. In this case twenty (20) Regular, Associate or Retired Members shall constitute a quorum. The presiding officer shall determine by sign-in roster or roll call that a quorum is present.


SECTION 6. Failure to Attend: In any case where a director fails to attend three (3) regular meetings of the Board of Directors, the board may, at the third consecutive meeting, declare such director’s position vacant and fill such vacancy in accordance with Section 10 hereof.


SECTION 7. Vacancies: Any vacancy occurring on the Board of Directors may be filled by the affirmative vote of a majority of the current members of the board of directors. Each director, so elected, shall hold office for the unexpired term of his or her predecessor and until a successor is elected and qualified.


ARTICLE V

COMMITTEES AND DUTIES

SECTION 1. Nominations and Membership Committee: The Nominations and Membership Committee will be chaired by a member of the Board of Directors as appointed by the President and shall consist of at least two (2) additional Association members. The Committee shall prepare a printed ballot of nominees for the office of Vice President, Secretary-Treasurer (every other year) and Member Director. This ballot shall be submitted to the membership for their vote during the month of March of each calendar year. In addition, the committee shall establish procedures and process applications for membership and shall actively endeavor to sustain and expand ASSOCIATION membership.


SECTION 2. Operations and Technical Committee: The Operations and Technical Committee will be chaired by a member of the Board of Directors as appointed by the President and shall consist of at least two (2) additional members. This committee shall address itself to technical and operational matters of concern to the membership.


SECTION 3. Program Committee: The Program Committee will be chaired by a member of the Board of Directors as appointed by the President and shall consist of at least two (2) additional members. This committee shall coordinate with the Board of Directors to plan and provide the business meeting programs and to plan and arrange the social events for the year.


ARTICLE VI

MEETINGS

SECTION 1. Membership Meetings: Membership meetings shall be held quarterly or as designated by the Board of Directors or President for the transaction of such business as may properly come before the membership. Members will be given notice of the time, date and place of all quarterly and special meetings. Special meetings of the members may be called upon the written request of 20% of the members entitled to vote. Such written request shall state the purpose and reasons for a special meeting and shall be delivered to an officer of the association.


SECTION 2. Board Meetings: The Board of Directors shall meet in January to establish plans and objectives for the coming year. Meetings thereafter shall be held on an “as required” basis.


SECTION 3. Committee Meetings: ASSOCIATION Committees shall meet in January to establish plans and objectives for the coming year. Meetings thereafter shall be held on an “as required” basis.


ARTICLE VII

VOTING

SECTION 1. VOTING OF MEMBERSHIP: Only Regular, Associate and Retired Members shall have the right to vote. Each member having voting rights shall be entitled to one (1) vote upon each matter submitted to a vote at any meeting of the Members.


QUORUM: Unless otherwise provided in the Bylaws, twenty percent (20%) of the votes entitled to be cast on a matter represented in person or by proxy shall constitute a quorum at a meeting of Members. Provided, that in no event shall a quorum consist of less than twenty percent (20%) of the votes entitled to be cast on a matter. However, less than a quorum
shall have the right to successively adjourn the meeting to a specified date not longer than 70 days after such adjournment.


ELECTION VOTE: A simple majority of the total Regular, Retired and Associate membership ballots cast will be required to elect an ASSOCIATION officer or Member Director.
PROXY: An member eligible to vote who anticipates being absent during a vote may submit a written proxy to the ASSOCIATION Secretary-Treasurer, to be counted, on any matter which may come before the membership.


MEMBERSHIP POLL: In matters of extremely important or unusual ASSOCIATION business, the Board of Directors may deem it necessary to poll the membership. In this event a mailing will be directed to the members presenting the issues along with a ballot or means for reply. Members shall be notified that each reply will be duly recorded as specified, or if no reply is received, a vote in the affirmative or in accordance with the recommendation of the Board of Directors will be recorded.


ARTICLE VIII

LOANS, CHECKS, DEPOSITS AND CONTRACTS

SECTION 1. Loans: No loans shall be contracted on behalf of the Association and no evidence of indebtedness shall be issued in its name unless authorized by resolution of the Board of Directors.


SECTION 2. Checks, Drafts, etc.: All checks, drafts or other orders for the payment of money issued in the name of the Association, shall be signed by such officer or officers, agent or agents of the Association and in such a manner as shall from time to time be determined by resolution of the Board of Directors.


SECTION 3. Deposits: All funds of the Association not otherwise employed shall be deposited to the credit of the Association in such banks or other depositories as the Board of Directors may select.


SECTION 4. Contracts: The Board of Directors may authorize by resolution any officer or officers to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Association.


ARTICLE IX

AMENDMENTS

SECTION 1. BY-LAWS OF THE ASSOCIATION: A Two-thirds (2/3) affirmative vote of all ballots cast by a quorum will be required to change ASSOCIATION by-laws. The membership must be given written prior notice of proposed by-law changes and the nature of such changes. In this case, twenty (20) Regular, Retired or Associate members shall constitute a quorum. The presiding officer shall determine from the sign-in roster or by roll call that a quorum is present.


Contact us

Address: 10 Richards Road, Kansas City, MO  64116

Email: info@kcbaa.org

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